CAPITAL DISTRICT KIWANIS FOUNDATION, INC.
Meeting of the Board of Directors
May 19, 2012

The 188th meeting of the Board of Directors of the Capital District Kiwanis Foundation was held on Saturday, May 19, 2012 at the Hospitality House in Fredericksburg Va. President H.L.Marks opened the meeting at 10:04 AM. Roy Sheets led the Pledge of Allegiance and Brian Bell gave the invocation.

The following members were in attendance:

H. L Marks Ron Reynolds Roy Sheets
Joe Maranto Jeffrey Wolff Carolyn Richar
Tom Varner Don Dudey Jackie Lowe
John Fox Don Jones Jon Rife
Roger Diehl Brian Bell Rosemary Cummings
Floyd Brown Dennis Clark Stan Miller
Bob Cassada Hary Kriemelmeyr Mike Dasovich

Approval of the Amended Agenda: Motion by Ron Reynolds and seconded by Don Dudey to accept the amended agenda as circulated to the Board. Motion passed.

Minutes of the February 4, 2012 meeting: Motion to approve the minutes as circulated was made by Carolyn Richar and seconded by Ron Reynolds. Motion passed.

Treasurer Report: Stan Miller, in the absence of Marion Allen, presented the Treasurer’s report to the Board for the period ending March 31, 2012. Revenues, gains and other support totals  is  $22,229.63. Total expenses were $11,256.91. There are total assets of $677,396.17 and liabilities of $26,233.00. The complete Treasurer’s report is made a permanent part of the minutes. Brian Bell moved to accept the report. Seconded by Mike Dasovich. Motion passed.

Life Membership: No report. Secretary Charles Adams will provide a report at the DCON Convention in August.

Caring Corner: No Report.

Ducky Derby: Joe Maranto reported that since all the Regional conferences are now over, we need to concentrate on selling the Ducky Derby tickets. Prizes are needed in addition to cash. All prizes and cash are to be delivered/mailed to Joe as soon as possible. A discussion was followed as to how to properly utilize the ducks that are no longer in use.
Motion made by Joe Maranto to:
1-The Foundation will provide all of our Ducky Derby Ducks to the Trustees for distribution to any  
 charity of their choice, or
For sale at the caring corner, or
 For decoration and distribution as prizes to Ducky Derby winners, or
For any other purpose that will enhance the goodwill of the CDKF.
2-CDKF will reimburse Roger Diehl for all the storage charges he has incurred.
3- The CDKF will thank the Grundy Club for their $25.00 donation to help offset storage charges.
Brian Bell seconded the motion. Motion passed.

Teenager of the Year: Roger Diehl reported that only one application has been received to date. He encourages all the Trustees to place this item on their agenda when communicating with clubs in their divisions.

Founder’s Society: No report

Bylaws and Policy Committee: Ron Reynolds, Chairman, reported the following:
Foundation Mission Statement/Core Values: The Committee Chair withdrew the Mission/Values Statements motion and recommended that it be referred to the new “Member Benefits Committee”, in order for them to develop a balanced overall program. President Marks made the referral.

Travel: Any Trustee driving three plus (3) hours to the three board meetings in Fredericksburg, Va. will be reimbursed up to one (1) night’s lodging of $75.00 upon request. (Whenever possible, Trustees must agree to share a room to cut down CDKF expenses.) There will be no reimbursement for the District Convention.
Jeff Wolff made a motion and Tom Varner seconded it, that this item be referred to the Finance Committee at the August Meeting for funding. Motion passed.

Proposed Policy change- Section 5 Committees: Finance-Investment Committee.
The Membership of the Finance–Investment Committee shall consist of (7) members, three to be appointed by the President- (with the approval of the Board of Directors). The President-elect, the Treasurer and the Secretary are automatically members of the Finance and Investments Committee.
(7) The committee will be responsible for preparing the budget to be presented at the May meeting. 
 (8) All income from investments shall be retained for Trustee direction whether or not such income  
should be made available to the annual budget service objectives. The treasurer shall present a list
and value of such income to the Board of Trustees at each meeting. Motion approved

Proposed Policy change – Section 5 Committees:
Part B: Grants Review Committee, Number (8):

All Grant recipients are to submit to the CDKF Secretary a “Project Completion Report” within forty-five days of their completed project. The CDKF Secretary is to receive notification of continuing projects every 90 days with a full report on their progress to date. The Grants Chairman is responsible for following through with project completion reports. Motion approved.

Proposed Policy change – Section 3 Officers and Positions:
Part B (1): Selection of the Nominating Committee:
No later than the first of February, the President shall select two persons to serve on the Nominating Committee. In addition, the President shall open the floor for nominations of other Trustees, two of whom may be elected to also serve on the Nominating Committee. The President will select the Chair from the four persons appointed or elected. The President in office may serve as an ex-officio member of the Committee. The Chair will submit the names of the nominees to the Executive Secretary at least 40 days before the Annual meeting in August. Motion approved.

Ellis Stroup/TOY Scholarship Award: No Report

Financial Advisor: Bob Cressy’s report was read with his comments and viewpoints.
In general, the mood of business and investors is improving, but they remain cautious. Our investments are doing as well as expected, with an upward trend approaching. This complete report is made a permanent part of the minutes.9

Grant Committee: Don Jones reported that there were only two grants received and reviewed this past quarter. Unfortunately, both were rejected due to lack of commitment on the part of the recipients.

Fund Raising committee: Harry Kriemelmeyer motioned that the Fund Raising Committee raise the $2.00 member campaign to $3.00 effective October 1, 2012. After much discussion, the motion was not approved.

Motion to place our Minutes and Quarterly Statements online:
It was moved that, for transparency, the CDKF put our “Drafted” Minutes and Quarterly Statements online within  two (2) weeks after the Board Meeting. Motion approved.

Accept PayPal Donations:
Motion made by Governor Jeff Wolff that: As of May 19, 2012, the CDKF will accept PayPal.
Seconded by Brian Bell. Motion Approved.

Project Eliminate-  Comments by John Tyner: John spoke on Project Eliminate Operations. Each Division should have an Eliminate representative whose job is education. To date, the Eliminate Project here in the Capital District has raised over $370,000. The cost of the Zeller Award is $1250.00 and so far there are 71 Zeller Award Recipients.

President’s Comments:
H.L. commented that all donations and monies from now on go directly to Executive Secretary Charles Adams. This is so that the donors will receive a 501(c)(3) thank you letter. The consensus of the Trustees was to refer this to the Finance Committee.

H.L. advised the Trustees that he has formed a Member Benefits Committee to be chaired by Harry Kriemelmeyer. This committee will address “Making the CDKF a more relevant organization” by providing a channel to better inform the public what the Foundation does and how it operates.

There being no further business to come before the Board, President H.L. Marks adjourned the meeting at 11:55 AM.

 The next Board meeting will be August 24, 2012 at the District Convention in Reston, Va.

Respectfully submitted by
Joe Maranto 12th Division Trustee
Substituting for Charles Adams- Executive Secretary