Meeting of the Board of Directors
August 24, 2012

The 189th meeting of the Board of Directors of the Capital District Kiwanis Foundation was held on Friday, August 24, 2012 at the Hyatt Reston Hotel.

President H.L.Marks opened the meeting at 3:30 PM. Roy Sheets led the Pledge of Allegiance and Brian Bell gave the invocation.

Introduction of Guests- H. L. Marks introduced Past CDKF Presidents Morris Long and Hank Brodsky and CKI Governor Mikal Clark.

The following members were in attendance:

H. L Marks Ron Reynolds Roy Sheets
Marion Allen Charles Adams Jeffrey Wolff
Carolyn Richar Tom Varner Don Dudey
Jackie Lowe John Fox Don Jones
Jon Rife Roger Diehl Brian Bell
Rosemary Cummings Dennis Clark Ralph Chinn
Stan Miller Bob Cassada Tim Wesling
Harry Kriemelmeyer Mike Dasovich  

Approval of the Amended Agenda: Motion by Rosemary Cummings and seconded by Roger Diehl to accept the amended agenda. Motion passed.

Minutes of the May19, 2012 meeting: Motion to approve the amended minutes as circulated was made by Rosemary Cummings and seconded by Roger Diehl. Motion passed.

Motion to reconsider Minutes: Ron Reynolds made a motion to do the budget at the November Board meeting instead of at the May meeting. Second by Carolyn Richar. Motion passed.

Treasurer Report: Marion Allen presented the Treasurer’s report to the Board for the period ending July 31, 2012. Cash on hand is $13,353.44. Investments at market value are $670,059. Total assets are $684,424. Net assets include unrestricted funds of $132,202, temporarily restricted funds of $16,622 and permanently restricted funds of $530,370. Total liabilities and assets are $684,424. Investment income is $11,059 which is reinvested back into securities. The $/member contributions through July are $9296.
Expenses for CDKF total $15,775. Donations to the 7 pediatric hospitals total $575,213 through 2012.
All donations and gifts to CDKF will be recorded on a monthly basis starting September 30, 2012 showing online what each club has contributed as well as Life memberships. The complete Treasurer’s report is made a permanent part of the minutes. Ron Reynolds moved to accept the report. Seconded by Don Dudey. Motion passed.

Life Membership: Secretary Charles Adams reported that there 2752 Life memberships at this time and they are recognized on the CDKF web site.

Caring Corner: Ron Reynolds reported that the Caring Corner has been set up at the DCON. We have not received a lot of new items at this time.

Ducky Derby: H.L. Marks reported that we have lots of prizes to give out to the winners. Thanks to the trustees for their generous contributions.

Teenager of the Year: Roger Diehl reported that the winner of the $2,000 scholarship will be announced at the governor’s banquet.

Founder’s Society: Roger Diehl reported that we need to lead by example. Presentation Boards about the Founder’s Society are available to the Clubs and Divisions. We need to promote the Founder’s Society. Bob Cressy stated that we are asking for cash and that this is a marketing job.

Finance Committee- Stan Miller reported that the committee reviewed the Financial Advisor’s report. And recommended no changes in the investments. Three CD’s are due before November that we need to rollover. We want to ladder these at 12, 18 and 24 months: September 14, 2012 to September 15, 2013-$25,000; November 13, 2012 to February 15, 2014- $50,000; November 13, 2012 to November 13, 2014- $25,000. Dennis Clark corrected the second CD date of February 15, 2014 to May 15, 2014. Motion passed to roll over the CD’s.
Reimbursement for Travel- Consensus was not to make any policy for reimbursement based on time.
Receipt of monies- Recommended sending all funds to Charles Adams who will forward them to Marion Allen. Stan Miller recommended to recognize donations to CDKF by reinstituting presentation of banner ribbons to clubs for their $2/member contributions and not send Thank You letters for $/member or Life Memberships or memorials. Send money for Ducky Derby and $2/member to Marion Allen and Life Membership and memorials to Charles Adams.
Governor Jeff Wolff stated that discontinuing the Thank you letters was a bad idea.
The Committee moved that we do not reimburse to travel and send banner ribbons for $2/member, not Thank You letters to clubs. Carolyn Richar made an amendment to the motion to send Thank you letters to all donors. Seconded by Jeff Wolff. Motion passed.

CKI Budget- CKI Governor Clark and Treasurer Ben Durham thanked the CDKF for its support, especially for scholarships, travel expenses for the Governor and officers, Trip to ICON and the Fall Membership Rally. CKI is asking for $10,100 for the upcoming year. This was referred to the CDKF finance Committee for review in November.

Nominating Committee: Roger Diehl moved the following slate of officers:
President-H.L. Marks; President-Elect- Roy Sheets; Immediate past President- Ron Reynolds; Vice President- Brian Bell. Second by Don Dudey. Motion Passed. Executive Secretary Charles Adams and Treasurer Marion Allen were evaluated by the committee and it recommended that they serve another year. Motion by Ron Reynolds and seconded by Don Dudey for Adams and Allen to serve another year. Motion passed.

Bylaws and Policy Committee: Ron Reynolds, Chairman, reported that the Bylaws had been approved by Kiwanis International. The Bylaws and policy Committee will meet on September 22, 2012 at Long and Foster in Fredericksburg, VA to discuss the following:
1. Amendments to the Bylaws
2. Changes to CDKF Policies
3. Standard operating Procedures

Member Benefits Committee- Harry Kriemelmeyer reported that clubs bring funds to CDKF. Without these, we would not have donations to the Pediatric hospitals, Teenager of the Year, CKI support, etc... We use the CDKF web site to provide the agenda and board minutes to the Clubs. To carry on the service of the Foundation, Trustees must ask for time to speak at DCMs. We will go as far as the clubs will let us go. CDKF recognizes the club contributions and each Trustee should know which ones have contributed.

President’s Comments:
H.L. Marks thanked Jennifer Wolff for her contributions to our new brochure. He also recognized the Prudential Insurance’s Hands for Service award presented to Roger Diehl. Prudential contributed $250 to the Foundation in Roger’s name.

There being no further business to come before the Board, President H.L. Marks adjourned the meeting.

The next Board meeting will be on November 10, 2012 at 10:00 AM in the Patrick Henry Room at the Fredericksburg Hospitality House. The Finance Committee will meet at 9:00 AM in the same room.

Respectfully submitted,
Charles Adams, Executive Secretary
Capital District Kiwanis Foundation